Amtgard Corpora Section 8 -- Amtgard Agreement/Contract
Make your own free website on Tripod.com

AMTGARD AGREEMENT/CONTRACT


This Agreement is entered into on this _____ day of __________, 20_____; between Amtgard: Kingdom of the Burning Lands, Inc. and hereinafter referred to as "Grantee." Under specific terms contained herein, Amtgard: Kingdom of the Burning Lands, Inc., a Texas Non-profit Corporation hereinafter referred to as "Amtgard, Inc.," agrees to allow the Grantee use of the name Amtgard and the live action, role-playing game system known as Amtgard. Amtgard, Inc., the originator, founder, and author of this role-playing system, holds all applicable copyrights. Providing that all terms of this Agreement are met, the Grantee shall, in perpetuity, be permitted the use of the Amtgard name and role-playing system and enjoy all the rights and privileges of an Amtgard Group.


TERMS OF AGREEMENT
The Grantee agrees to:

1. Operate a non-profit group, with or without governmental recognition. All proceeds gained from dues, sales of publications, special events, etc., must be used for the furtherance of the group. At no time may any monies gained by the group be used for personal profit.

2. Abide; without deletion, addition, or alteration; by the Amtgard Rules of Play and Corpora. While special events may warrant the creation of special rules, regular events must utilize the standard Rulebook.

3. Appoint, through fair and equitable means; whether competition, election, or other method; officers as described in the Corpora for the appropriate group size.

4. Abide by all laws, whether local, state or federal.

5. Maintain a positive relationship with the authorities, with the general public, with other groups and organizations, and with other Amtgard groups.

6. Educate and enrich the membership and the public through demonstration, instruction and creativity.

7. Refrain from reproducing any copyrighted materials without express written permission from the Board of Directors of Amtgard, Inc. (hereinafter referred to as the B.O.D.).

8. Hold Amtgard events on at least a bi-weekly basis. These events may be combative, competitive, or instructional, but must be related to Amtgard. These events must be open for participation to the entire membership of the Grantee's group, members of other Amtgard groups, and non-members interested in joining.

9. Maintain records of attendance, a membership roster, accurate financial records, and records of awards and honors received by members. These records must be available for review by the Board of Directors of Amtgard, Inc. upon request.

10. Treat all members fairly and equally, without regard to sex, race, creed, color, national origin, religion, disability, or age. Such restrictions as must be placed for purposes of safety and reduction of liability must be fair and not discriminatory.


The Grantee may choose to seek status as a non-profit corporation. Upon meeting all governmental requirements, the Grantee may incorporate under the name of Amtgard: Chapter of " _____________", and elect a board of directors. The Grantee's incorporation has no effect on this agreement, and both parties remain bound under its terms and obligations. Incorporation is relevant to group size and status (note that the criteria listed below do not apply to kingdoms already having signed older versions of this contract):

A. A new group may become a shire upon signing this contract.

B. A group may become a barony after achieving all these criteria:

1. One year of existence after initial contact with the B.O.D.
2. Average attendance of twenty different players per event.
3. Approval of the Monarch of the sponsoring kingdom.

C. A group may become a duchy after achieving all these criteria:

1. Two years of existence after initial contact with the B.O.D.
2. Average attendance of forty different players per event.
3. Approval of the Monarch of the sponsoring kingdom.

D. A group may become a kingdom after achieving all these criteria:

1. Two or more years of existence after contact with the B.O.D.
2. Average attendance of seventy-five different players per event.
3. Approval of the Monarch of the sponsoring kingdom.
4. Achievement of non-profit corporate status.
5. Approval and agreement by the B.O.D. that the grantee has adhered to all terms of this agreement.
6. Kingdoms must allow all smaller groups under them to participate in all Amtgard functions (including elections and running for kingdom offices).
7. Kingdoms may not form within one hundred and fifty miles of another Kingdom's crown lands (defined as the city where the Kingdom's first Monarch held office).
8. Kingdoms have all rights and responsibilities as listed in the corpora (including awarding knighthood, permanent titles of viscount and above, orders above 8th level, etc.).


Amtgard, Inc. agrees to:
1. Grant permission for use of the Amtgard name and role-playing system in perpetuity for as long as the Grantee meets the terms of this Agreement.
2. Provide, at no greater than the cost of printing and postage plus 10%, copies of the Rulebook, Corpora, and other copyrighted publications. The Grantee may resell these publications to its members and the general public, at a cost no greater than 10% above the price paid by the Grantee. These monies are not to be construed as profits, and shall be maintained by both Amtgard, Inc. and the Grantee in a separate ledger account for the acquisition of more publications. Should Amtgard, Inc. be unable to provide needed publications within a reasonable time frame, Amtgard, Inc. will provide written permission to the Grantee for the printing of a specified number of copies.
3. Provide copyright-free forms for copying and use for the maintenance of attendance and other records.


LIABILITY
Amtgard, Inc., its officers and members accept no liability nor responsibility for the actions of, or any injury to, any member or officer of the Grantee's group. Grantee undertakes the formation of an Amtgard group under its own recognizance, and its members participate in the Amtgard role-playing system by choice.


TERMINATION OF AGREEMENT
The Grantee may choose at any time to terminate this Agreement. A letter detailing the reasons for termination must be sent by registered mail to the President of the Board of Directors of Amtgard, Inc. Within thirty days of termination, copies of all records, including a full accounting of the distribution of assets, must be forwarded to the President of the Board of Directors of Amtgard, Inc. If the Grantee has not incorporated, the letter must be signed by the three highest officers of the group. If the Grantee has incorporated, the letter must either be signed by a quorum of board members, or by the President, with an accompanying resolution by the Board. The Board of Directors of Amtgard, Inc. may, at their sole discretion, choose to form a new Agreement with any members of a terminated group who desire to remain active group members. Failure to comply with any term of this Agreement by the Grantee will constitute a material breach of this Agreement, and may result in the termination of this Agreement by Amtgard, Inc. A letter detailing the reasons for termination must be sent by registered mail to the highest officer of an unincorporated group, or the Board President of an incorporated group. Within thirty days of receipt of such letter, copies of all records, including a full accounting of the distribution of assets must be forwarded to the President of the Board of Directors of Amtgard, Inc.


DISTRIBUTION OF ASSETS
Immediately upon the termination of this agreement, all assets must be eliminated in a fair and legal fashion. Such elimination of assets must be completed within thirty days of termination of this Agreement, at the end of which period a full report must be forwarded to the Board of Directors as previously described. Options for the elimination of assets include:
1. Use of cash on hand for the sponsorship of a final special event.
2. Contribution of cash assets and/or capital property to a legally recognized non-profit charitable organization.
3. Return of dues to members who paid them, return of capital properties to donors, equal redistribution of special event profits to members who purchased tickets to the event, etc. Whatever method used must be in compliance with all applicable laws and reported in detail to Amtgard, Inc. within thirty days of termination.



RESPONSIBLE PARTIES
Signatures recorded below are for individuals who warrant that they are authorized representatives of the Grantee or Amtgard, Inc. This agreement is binding upon the groups represented by these individuals, and shall remain in effect regardless of changes of officers or group membership.


Amtgard: Kingdom of the Burning Lands, Inc.


By:____________________     __________ 
        Signature              Date


Title__________________


By:____________________     __________
        Signature              Date


Title__________________


Signed before me this ____day of ______,20___


Notary Public in and for the country of _________


State of _______________________.


My Commission expires___________.
Amtgard: Chapter of :_______________


By:_____________________    __________
        Signature	       Date


Title___________________


By:_____________________    __________
        Signature              Date


Title___________________


Signed before me this _____ day of _____, 20___


Notary Public in and for the country of __________


State of _______________________.


My Commission expires___________.



Return to Previous
Back to Online Publications



This document was last updated on January 1, 2000
by Sir Ivar Nefarious
Copyright: 1983-2000
By Amtgard Inc. (Kingdom of the Burning Lands)